Details of the Permanent Brevet Program
1. Permanent cycling events are a minimum of 200 km.
2. A Permanent is cycled according to the normal Audax Club Parisien (ACP) brevet rules - see Rules.
3. Time and date of Permanents are decided at the discretion of the member requesting to ride the Permanent.
4. A Permanent route can be any archived ACP or RM (Randonneur Mondiaux) sanctioned ride (brevet, fleche or trace) that has been officially designated a permanent route (posted on the website in the Permanents Routes page.)
5. Members are encouraged to submit proposals for new Permanent routes. Members need to provide the Permanents Coordinator with a route sheet (with controls), and a digital map of the proposed route. New route submissions can expect as long as 10 days, for possible approval and processing. Approval for pre-existing routes will take five days.
6. Permanents can be organized on any date, starting at any time.
7. Permanents distance will not count towards any ACP awards (Super Randonneur, Randonneur 5000) or towards BC Randonneurs club awards based on ACP/RM distance (the John Hathaway Memorial Award ["Iron Butt"], or the 40,000 km award). There is a dedicated Permanents award however (the "BC-12"), for completing a permanent in each of 12 consecutive months. Regular ACP/RM rides (brevets, fleche and traces) can be used in this mix, so a rider doesn't necessarily need to ride a Permanent during the regular brevet season, April to September, if regularly riding ACP/RM sanctioned brevets.
8. A Permanent can be ridden by any BC Randonneurs club member. The Permanent brevet program is limited to members only. Membership renewal is January 1. Go to Membership.
9. Any BC Randonneurs club member can organize a Permanent.
10. Permanents cannot be used to qualify for any ACP/RM events - PBP, Rocky Mt 1200, etc.
11. Any given Permanent route can be ridden more than once each year.
12. A "General Event Form & Waiver" must be completed, signed and submitted to the Permanent Coordinator BEFORE the permanent. (Details below)
13. After the ride, completed and signed control cards must be submitted to the Permanents Database Coordinator within 14 days of the ride. (Details below)
14. Members can begin their quest for the BC-12 award at any time during the year. When the 12 months of successful permanents (can include ACP and RM rides) is completed, the member can apply for the award by contacting the permanents coordinator in charge of verifying the rides - currently Bob Koen. The 12 month medal changes yearly on January 1 - successful 12 month candidates will be credited with the award on the date of the final (the 12th) ride. Medals are awarded annually at the spring social in early March.
15. Permanents can be cycled anywhere in the world. They can be pre-existing Permanent or brevet routes recognized by, for example, Audax UK or Randonneurs USA. Permanents outside of BC can also be new routes designed following the same procedure as new routes within BC. (Details below). In every case the route must be approved by the BC Randonneurs Permanents Coordinator. To qualify for the BC-12 award, the majority of the permanents and brevets must be cycled in BC (i.e. at least seven).
16. Existing permanent routes can be modified to start somewhere in the middle or to ride a route in reverse. This involves modifying the control card. See: Starting in the Middle & Reverse Direction Permanents.
17. Permanents require confirmation from a Permanents Coordinator before the Permanent is offered.
18. Questions and concerns not already addressed here will be provided by the Permanent Brevet Coordinator(s).
Submitting a Route as a Permanent
1. For pre-existing (ACP brevet) routes: Submit a proposal (e-mail or paper) for an existing brevet route to be considered as a Permanent route to Permanents Co-coordinator Eric Fergusson - contact info below. Include a link to the route. Expect a five day turnaround for route approval, and for the paper work to be processed. The route sheet and control card will either be e-mailed directly to the rider or will appear on the Permanents Routes page on the web site.
2. For new routes: Submit a proposal (e-mail or paper) with a description of the route, a name for the route, a route sheet (Excel template here), and a map of the route to Permanents Coordinator Eric Fergusson. Route maps can be created with tools like Ride with GPS, Map My Ride, Bike Route Toaster, etc. If you get permission to test ride your route it might be helpful to you to rework this control card template. The missing piece of the puzzle is to insert the control opening and closing times. To get these figures go to the RUSA calculator.
3. After a permanent has been approved it will be assigned a route number. The route sheet, the control card, and sometimes maps and other information will be available to all club members on the Permanents Routes page on the web site. (The General Event Form & Waiver, which is necessary to ride a permanent, is also available on the Permanents routes page). Adobe Reader is required to open the documents.
Organizing a Permanent - Approval to Ride
Once a Permanent route has been approved and is posted on the club Permanents Routes page, any member can request to cycle a Permanent.
A signed and properly and fully filled out General Event Form & Waiver, which includes ride date, permanent name and number, must be received by the permanent co-coordinator who is acting as the ride approval official (currently Eric Fergusson) BEFORE the start of the ride. If the event/waiver form is an electronic version, it must be in the approval official’s e-mail inbox BEFORE the ride. If it is a paper form it must be received by mail or in person by the approval official before the ride. Electronic versions are preferred. These must be clearly legible JPGs or PDFs. It is the responsibility of the rider to make sure that the form is in the possession of the approval official before the ride. (In the case where the rider is the approval official, the form must be sent to the other permanents co-coordinator, currently Bob Koen, before the ride.) If the event/waiver form is not received before the ride, the ride will not be recognized.
Although the rule states that the event/waiver form must be in the approval official’s in box before the ride (i.e. at the latest), it is preferable that the form be sent in at least 24 hours before the ride. This allows the official to respond. The approval official is in contact with other permanents riders who report in following rides, and these riders frequently pass along route information, and more importantly, safety information that will be helpful to the submitting rider.
The approval official will not necessarily respond to the ride notice before the ride, especially if there has been short notice. If the entry/waiver is incorrectly filled out, the ride may not be recognized. This is another reason to submit the form early so problems can be identified and corrections can be made.
For more discussion and clarification of the entry process go to this newsletter article from June 2017.
After a Completed Permanent
Permanent control cards must be submitted to the Permanents Database Coordinator within 14 days of a completed event. Bob Koen would prefer to recieve your results by e mail - scan your control card and send as an attachment. If you don't have a scanner you can still use the mail. Send cards to:
#115 - 3010 Riverbend Drive
Coquitlam , BC V3C 0B8
Your mail-in control cards will be sent back to you after verification, eventually.
A brief report of the Permanent is appreciated by the Permanents Coordinators. The reports or some information from the reports may be included on the "info" page for the Permanent ridden.
any enquiries or suggestions on the Permanent Brevet Program.
Updated by Eric Fergusson in 2015