AGM - Randonneur Committee
Nominations 2014 / 2015
General Information & Proceedure

Call for Nominations for BC Randonneurs Cycling Club Committee

Our club's AGM is nearing, and as such we are calling out for nominations for the BC Randonneurs Cycling Club committee for 2014-2015! There are 14 positions to fill in the BCR committee:

- President
- Vice President
- Treasurer
- Secretary
- 10 Members-at-large

Accepted nominations will be collected on the BCR website with bios at: Committee Bios

Any club member may be nominated for any position. That member will be contacted after nomination to determine acceptance of the nomination before the nomination is posted to the website.
Self-nominations are permitted and encouraged!

Please consider volunteering your time to the club. We have a large and well-functioning club, but that requires volunteering efforts of our members. Joining the committee is a great way to see how the club operates and contribute ideas and skills to keep the club running smoothly for everyone. The executive committee typically meets 10 times per year in-person, with some attendance over teleconference, to discuss relevant matters and ensure events are coordinated and on time. If you are worried about whether or not you would be able to help in this way because you are a new member, or because you have no idea how the club works, don't be! This is a great way to learn and meet and get to know other members within the club.

Detailed descriptions about the administration of the club can be found on here: http://www.randonneurs.bc.ca/aboutbcr/aboutbcr.html, including brief descriptions of some common roles, as well as meeting minutes from committee meetings. Also feel free to contact any current committee members if you have any questions!

Election Process

The election process we will follow this year is as follows:

1) Committee nominations are taken until September 6th and posted on the website. On September 6th, the nomination list is final and will be sent out to all members of the club for consideration.

2) From September 6th until September 30th mail-in ballots will be eligible for processing. Ballot forms will be provided in the email in the previous step, as well as on the website. Ballot forms must be signed by a member in good standing and scanned and emailed in, or sent via paper mail to the provided email address or post address.*

3) Mailed in ballots are tallied by an election officer and cross-checked against the membership list. Tallies and voted members will be brought to the AGM.

4) Final voting will be available at the AGM for members who did not mail in ballots. Final votes will be tallied and announced at the AGM.

5) At this point, the process continues as in years past. The old committee will have stepped down at the beginning of the final voting process, and superseded by the newly voted in committee.

* Mailed in ballots will be sent to an election officer that is decided each year to be in charge of tallying votes and ensuring the consistency of the election. Since our votes are
not anonymous, and a complete paper trail is available post-election, auditing the results should not be an issue.

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